When Should You Book Your Event Rentals? A Timeline for Stress-Free Planning
You’ve got the date, maybe even the venue… but when should you start booking your event rentals?
If you’re planning an event in Omaha, Lincoln, or anywhere across Nebraska, the earlier, the better—especially during peak seasons. At EZ Event Rentals, we see it all the time: folks scrambling for chairs and tents two weeks before their event, only to find their top picks already reserved.
Here’s a realistic timeline to help you stay ahead—and avoid last-minute stress.
6+ Months Before Your Event (Ideal for Weddings & Large Events)
For big events—especially boutique weddings, corporate galas, or festivals—you’ll want to book rentals as soon as you lock in your venue and guest count. This gives you:
Better selection of tents, tables, and specialty items
Time to plan a layout and design
Peace of mind that your bases are covered
This is also the best time to secure custom options like lighting, pipe and drape, high-peak tents, and lounge furniture.
3–4 Months Before (Great for Mid-Sized Events)
Graduation parties, company picnics, or milestone birthdays? Book around the 3- to 4-month mark. You’ll still have plenty of rental options and time to adjust your order as RSVPs roll in.
We’ll help you create a flexible rental plan that grows (or scales down) with your event.
1–2 Months Before (Still Doable, But Act Fast)
At this point, your event is coming together—but inventory may start to get tight, especially for popular summer weekends. Tables and chairs are usually available, but tents, lighting, and accessories could be limited.
Pro tip: Book delivery and pickup times ASAP to lock in your preferred setup window.
2–3 Weeks Out (For Smaller or Short-Notice Events)
Hosting a backyard party, open house, or quick pop-up event? We can still help! While selection may be limited, we keep a solid inventory of essentials—tables, chairs, pop-up tents, and more.
Just give us a call. We’re known for making it happen, even on tight timelines.
Why Early Booking Pays Off
Booking early means:
Better availability
More style choices (hello, luxury rentals)
No rush fees or panic
Room to make changes as plans evolve
Plus, we can help you map out a layout, handle delivery logistics, and recommend the perfect extras based on your event style and budget.
Plan Early. Party Easy.
Whether you’re planning a black-tie gala or a laid-back backyard bash, booking rentals early makes everything easier. At EZ Event Rentals, we make it simple—from your first quote to final pickup.
Reach out today to reserve your event rentals and check one more thing off your list.
