What Do I Need to Rent for My Event? A Beginner’s Guide to Planning the Perfect Setup
Planning an event can feel overwhelming—especially if it’s your first time renting. Maybe you’re hosting a wedding, graduation party, company picnic, or community fundraiser. You know you need something… but where do you even start?
At EZ Event Rentals, we help clients across Omaha and Lincoln every day who are asking the same question:
“What do I actually need to rent for this event to run smoothly?”
Good news: we’ve got your back. Here’s a simple, no-stress guide to help you figure out exactly what you need—and nothing you don’t.
Start with the Basics: Tables, Chairs, and Shelter
Nearly every event—big or small—needs these three things covered.
1. Tables
You’ll likely need tables for:
Guest seating
Food and drink stations
Gift or sign-in areas
Vendors or displays
We offer round, banquet, cocktail, and specialty tables so you can match your layout to the vibe.
2. Chairs
Comfortable guests are happy guests. Folding chairs are great for casual events, while padded or specialty chairs add elegance for weddings and upscale dinners.
3. Tents or Shade
If your event is outdoors, don’t leave weather up to chance. Whether it’s for sun or rain, tents create structure, define your space, and help guests feel at ease.
Think About Flow and Function
Beyond the basics, what will guests be doing at your event? This helps determine the next layer of rentals.
Food & Drink Needs
Buffet or bar tables
Coolers or beverage dispensers
Linens and skirting for a polished look
Entertainment Areas
Dance floors
DJ or band staging
Lighting to keep the party going into the evening
Speeches, Awards, or Presentations
Staging or risers
Pipe and drape backdrops
Podiums and lighting
Don’t Forget the Extras That Make It All Work
These often-overlooked items can make a huge difference in the success of your event:
Lighting
Whether it's evening string lights, tent lighting, or accent uplighting, a little goes a long way.
Trash & Cleanup
Yes—it matters. We offer covered trash cans and post-event pickup support so your space stays clean and stress-free.
Power & Climate Support
Fans, heaters, and extension cords might not be exciting, but they’re lifesavers depending on the season and venue.
Hosting a Smaller Event?
You still might want:
A few cocktail tables for mingling
A small tent or shade structure
A sound setup or lighting to set the mood
We can help you right-size your rental package so it fits your space and budget.
Our Process Makes It Easy
We know what questions to ask, how to build a custom package, and what will (and won’t) work at your venue. Just tell us:
What kind of event you’re hosting
Where it’s happening
How many people you expect
…and we’ll take it from there.
Ready to Plan With Confidence?
Whether it’s your first event or your fiftieth, EZ Event Rentals is here to make it simple. We’ll guide you through every step, recommend exactly what you need, and handle the setup so you can focus on enjoying the day.
Reach out now for a free custom quote. Let’s make your event effortless from the ground up.
